Sync your Google Calendar with WhatsApp messages using a Chrome extension - or not

By creating a WA Reminders account and having an active subscription, you can sync Google Calendar events with WhatsApp. This feature works great for sending WhatsApp appointment reminder messages to your clients or to yourself.

The benefits of using WA Reminders are that it is a simple tool to use and integrates with your current workflow if you are already using Google Calendar.

How to sync Google Calendar with WhatsApp

1. Create a WA Reminders account using Google Signup.
2. Subscribe to a paid plan.
3. Link your WhatsApp account to WA Reminders. WA Reminders will generate a QR code that you can scan with your mobile phone.
4. Go to the Google Calendar settings page and Enable Google Calendar sync.
5. On the same page, pick a message that will be sent when the Google Calendar event is due.
6. Click on "Save" and you are done.

How to Sync your first Google Calendar event

1. Go to your Google Calendar.
2. Add an event with a phone number in its title or description. The phone number should look like this: +433364090478
3. The event will be synced to WA Reminders. You should be able to see the scheduled message for your event in your WA Reminders dashboard.

Correct phone number formatting

Remember to include the country code with the + sign first. The phone number can only be surrounded with empty spaces or newlines.

Example of good phone number formatting for the Google Calendar event title or description:

Appointment with Jane +433364090478

+433364090478 Jane's appointment

Appointment +433364090478 for Jane

Remember you have an appointment with this clinic.
Your name: Jane Smith
Your phone number: +433364090478

Example of bad phone number formatting for the Google Calendar event title or description:

433364090478 Jane's appointment

+433364090478. Jane's appointment

+433364090478Jane's appointment

Remember you have an appointment with this clinic.
Your name: Jane Smith
Your phone number: +433364090478,

How to use the Chrome extension

1. After setting up your account, dowload our chrome extension
2. Now go to your Google Calendar. Remember to use the same account as the one you used to set up your WA Reminders account.
3. Create a new event with any title you want. For example, "My first appointment"
4. While still creating this event and writing the title, type /wa in the title field.
5. This will trigger the extension dropdown menu, where you can pick the phone number you want to send the message to.
6. This dropdown menu will include all the phone numbers you have added to your WhatsApp account. The Whatsapp account is the one you linked to WA Reminders.
7. Now save the event as you would normally do.
8. The event will be synced to WA Reminders. You should be able to see the scheduled message for your event in your WA Reminders dashboard.

Learn How to Use Our Tool and Our Chrome Extension with a Video

Final thoughts

The Chrome extension is a great way to schedule your WhatsApp messages based on your Google Calendar events. However, it is not the only way to do it. You can also use the WA Reminders dashboard to schedule your WhatsApp messages from there if you prefer.

If you have any questions, please don't hesitate to contact us.